Setting Up a Collaboration Session

Learn how to set up a collaboration session and what is needed for it in VRED. For information on how to use the VRED Python API for the management of collaborative sessions, see VR Collaboration Sessions.

Interaction > Collaboration

As the session leader, in the invite template, there are areas marked as ORGANIZE-TO-ADD. You will need this information to fill these values in.

• VRED session address - Provide the IP address for the session or PC name.
• Audio - Provide a link to the audio for the meeting.
• Model location - Provide a location on the network for the model that all participants can access. We recommend you add the file size to help users estimate how long it will take to load the file.
• Version number - Indicate which version of VRED will be used for the session. When possible, provide a link to the version that all participants can access, since users need to run the same version to access the session. We also recommend you add the file size to help users estimate how long it will take to load the file.
• Password - States whether a password is required or not.

How to Set Up a Session

1. In VRED, open the scene you want to use for the collaboration session.

2. In the Menu Bar, select Interaction > Collaboration.

   

3. In the Collaboration module, set the fields in the My Profile and Session sections.

   Set up your Collaboration preferences to automatically populate the My Profile and Address fields.

   Note:

   If you encounter a Session Server connection error, ensure Address is set to your IP address or PC name and that cluster services are activated (Windows Start menu > Autodesk VREDPro 2019.2 > Activate Cluster Service).

4. Click Join. This adds you to the Participants List and starts a session.

5. Under Session, select one of the following options from the Invitation drop-down.

   

   • Calendar - Opens a meeting in your default Windows calendar application with a VRED session file attachment.
   • Email - Opens an email in your default Windows email application with a VRED session file attachment.
   • Text - Opens a text dialog. Click Copy to Clipboard, then paste the content into a text app, such as Slack.

6. Click Invite to generate a meeting request or email with a VRED session file attachment.

7. In the invitation, add participants and links for the audio, model location, and VRED build, then send it.

What Does Model Management Do

Once you joined a session, use Model Management to push the session scene to participants. Since large files can take a while for participants to download and this action cannot be undone, we recommend you ask participants, in the invite, to leave enough time before the meeting to download the file.

How to Send a Scene

1. Select an option in from the Send drop-down menu.

   • To send the current scene, select Current Scene to All.
   • To send a scene on the network, select Shared Network Scene to All, click , then locate the scene.

2. Click Upload and OK. This sends the scene or file path to the other participants.